Fonds 37 - Registrar's Office Fonds

Zone du titre et de la mention de responsabilité

Titre propre

Registrar's Office Fonds

Dénomination générale des documents

  • Document textuel

Titre parallèle

Compléments du titre

Mentions de responsabilité du titre

Notes du titre

  • Source du titre propre: Title based on the contents of the fonds

Niveau de description




Zone de l'édition

Mention d'édition

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Zone des précisions relatives à la catégorie de documents

Mention d'échelle (cartographique)

Mention de projection (cartographique)

Mention des coordonnées (cartographiques)

Mention d'échelle (architecturale)

Juridiction responsable et dénomination (philatélique)

Zone des dates de production


  • 1956 – 1997 (Production)
    Registrar’s Office

Zone de description matérielle

Description matérielle

2.07 m of textual records

Zone de la collection

Titre propre de la collection

Titres parallèles de la collection

Compléments du titre de la collection

Mention de responsabilité relative à la collection

Numérotation à l'intérieur de la collection

Note sur la collection

Zone de la description archivistique

Nom du producteur


Histoire administrative

According to the Trinity Junior College Act of 1969, the Registrar was to be appointed by the Board of Governors, upon the recommendation of the President (section 16). Dr. Enoch E. Mattson, the first Registrar, also served as the “Dean of Education,” and was one of the first administrative officers of the college elected at the general conference of the Evangelical Free Church of America in 1961. Responsibilities of the Registrar include, but are not limited to, implementing admissions requirements, maintaining student records, preparing course and examination schedules, compiling enrolment data, and participating in graduation ceremonies at the University. Originally the Registrar was also the chief admitting officer; in this capacity, he was responsible for the preparation of the academic calendar and of promotional materials. In 1984 Admissions became a separate department responsible to the President. The Registrar was responsible to the Vice President of Enrolment Management and Marketing.

Those who have served in this position include:
Enoch E. Mattson (1962-1976)
James Geddes (1976-1978)
Connie Heinrich (Acting Registrar, 1978)
Marijke Olson (nee Leenders, 1978-1982)
Orville Lyttle (1982-1997)
Lawrence Van Beek (1997 - 2006) [Larry VanBeek]
Wendell Phillips (Acting Registrar, 2006 - 2007)
Grant McMillan (2007 - )

In August, 2006, the reporting structure of the department was changed, such that the Registrar - as well as the enrolment services area - reported to the Academic Vice President (later known as the Provost); at the same time, the position of Vice President for Enrolment Management was closed.

Historique de la conservation

Portée et contenu

The fonds consists of records dating from 1956 to 1997 that document the activities and functions of the Registrar's Office. It provides a unique source of information regarding the founding and early development of the University, as well as student-related matters including grades, admissions, scholarships, transfers, and graduation. Also included are financial records, annual reports, statistical summaries, survey results, and correspondence pertaining to the administration of the department.
Series within the fonds include:
Series 01: Founding: Historical Information (including School-for-Canada Exploratory Committee minutes)
Series 02: Correspondence and Memoranda
Series 03: Minutes of Meetings
Series 04: Financial Records
Series 05: Admissions Records, Brochures, and Reports to 1984: Recruitment and Application process and transfers
Series 06: Graduation
Series 07: Course and Exam Timetables
Series 08: Reports, Presentations, Enrolment Summaries, and Manuals

Zone des notes

État de conservation

Source immédiate d'acquisition


Langue des documents

Écriture des documents

Localisation des originaux

Disponibilité d'autres formats

Restrictions d'accès

Access restrictions apply. Please contact Archivist for additional information.

Délais d'utilisation, de reproduction et de publication

Instruments de recherche

File list available

Éléments associés

Note that official student records are maintained by the Registrar’s Office, and not transferred to the TWU Archives

Éléments associés


Further accruals to this fonds are expected

Désignations alphanumériques


Description matérielle

Actual physical extent of textual records inside boxes is 1.58 m

Identifiant(s) alternatif(s)

Zone du numéro normalisé

Numéro normalisé


Mots-clés - Sujets

Mots-clés - Lieux

Mots-clés - Noms

Mots-clés - Genre

Zone du contrôle

Identifiant de la description du document

Identifiant du service d'archives

Règles ou conventions


Niveau de détail

Dates de production, de révision et de suppression

November 02, 2002<br/>October 25, 2012<br/>Thursday, October 25, 2012 2:39:32 PM by SylviaS<br/>Wednesday, May 13, 2009 3:04:53 PM by sylvias<br/>Thursday, February 26, 2009 11:06:44 AM by Keharn.Yawnghwe<br/>Thursday, March 29, 2007 9:09:03 AM by SylviaS<br/>Thursday, August 17, 2006 3:59:00 PM by SylviaS<br/>Thursday, May 18, 2006 10:08:11 AM by SylviaS<br/>Friday, November 22, 2002 3:48:30 PM by SylviaS<br/>Friday, November 08, 2002 4:46:29 PM by SylviaS<br/>Saturday, November 02, 2002 11:22:47 AM by SylviaS

Langue de la description

Langage d'écriture de la description


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Personnes et organismes associés

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Genres associés

Localisation physique

  • Boîte: Bay 14