Fonds 37 - Registrar's Office Fonds

Title and statement of responsibility area

Title proper

Registrar's Office Fonds

General material designation

  • Textual record

Parallel title

Other title information

Title statements of responsibility

Title notes

  • Source of title proper: Title based on the contents of the fonds

Level of description

Fonds

Reference code

CA TWU 37

Edition area

Edition statement

Edition statement of responsibility

Class of material specific details area

Statement of scale (cartographic)

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Statement of scale (architectural)

Issuing jurisdiction and denomination (philatelic)

Dates of creation area

Date(s)

  • 1956 – 1997 (Creation)
    Creator
    Registrar’s Office

Physical description area

Physical description

2.07 m of textual records

Publisher's series area

Title proper of publisher's series

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Note on publisher's series

Archival description area

Name of creator

(1961-)

Administrative history

According to the Trinity Junior College Act of 1969, the Registrar was to be appointed by the Board of Governors, upon the recommendation of the President (section 16). Dr. Enoch E. Mattson, the first Registrar, also served as the “Dean of Education,” and was one of the first administrative officers of the college elected at the general conference of the Evangelical Free Church of America in 1961. Responsibilities of the Registrar include, but are not limited to, implementing admissions requirements, maintaining student records, preparing course and examination schedules, compiling enrolment data, and participating in graduation ceremonies at the University. Originally the Registrar was also the chief admitting officer; in this capacity, he was responsible for the preparation of the academic calendar and of promotional materials. In 1984 Admissions became a separate department responsible to the President. The Registrar was responsible to the Vice President of Enrolment Management and Marketing.

Those who have served in this position include:
Enoch E. Mattson (1962-1976)
James Geddes (1976-1978)
Connie Heinrich (Acting Registrar, 1978)
Marijke Olson (nee Leenders, 1978-1982)
Orville Lyttle (1982-1997)
Lawrence Van Beek (1997 - 2006) [Larry VanBeek]
Wendell Phillips (Acting Registrar, 2006 - 2007)
Grant McMillan (2007 - )

In August, 2006, the reporting structure of the department was changed, such that the Registrar - as well as the enrolment services area - reported to the Academic Vice President (later known as the Provost); at the same time, the position of Vice President for Enrolment Management was closed.

Custodial history

Scope and content

The fonds consists of records dating from 1956 to 1997 that document the activities and functions of the Registrar's Office. It provides a unique source of information regarding the founding and early development of the University, as well as student-related matters including grades, admissions, scholarships, transfers, and graduation. Also included are financial records, annual reports, statistical summaries, survey results, and correspondence pertaining to the administration of the department.
Series within the fonds include:
Series 01: Founding: Historical Information (including School-for-Canada Exploratory Committee minutes)
Series 02: Correspondence and Memoranda
Series 03: Minutes of Meetings
Series 04: Financial Records
Series 05: Admissions Records, Brochures, and Reports to 1984: Recruitment and Application process and transfers
Series 06: Graduation
Series 07: Course and Exam Timetables
Series 08: Reports, Presentations, Enrolment Summaries, and Manuals

Notes area

Physical condition

Immediate source of acquisition

Arrangement

Language of material

Script of material

Location of originals

Availability of other formats

Restrictions on access

Access restrictions apply. Please contact Archivist for additional information.

Terms governing use, reproduction, and publication

Finding aids

File list available

Associated materials

Note that official student records are maintained by the Registrar’s Office, and not transferred to the TWU Archives

Related materials

Accruals

Further accruals to this fonds are expected

Alpha-numeric designations

8897

Physical description

Actual physical extent of textual records inside boxes is 1.58 m

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Standard number

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Dates of creation, revision and deletion

November 02, 2002<br/>October 25, 2012<br/>Thursday, October 25, 2012 2:39:32 PM by SylviaS<br/>Wednesday, May 13, 2009 3:04:53 PM by sylvias<br/>Thursday, February 26, 2009 11:06:44 AM by Keharn.Yawnghwe<br/>Thursday, March 29, 2007 9:09:03 AM by SylviaS<br/>Thursday, August 17, 2006 3:59:00 PM by SylviaS<br/>Thursday, May 18, 2006 10:08:11 AM by SylviaS<br/>Friday, November 22, 2002 3:48:30 PM by SylviaS<br/>Friday, November 08, 2002 4:46:29 PM by SylviaS<br/>Saturday, November 02, 2002 11:22:47 AM by SylviaS

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Physical storage

  • Box: Bay 14