Fonds 03 - Office of the Provost Fonds

Correspondence with various education-related government ministries; copies of various Acts Notes and correspondence re. Association of Universities and Colleges of Canada' s visit preparat... Government Relations

Title and statement of responsibility area

Title proper

Office of the Provost Fonds

General material designation

  • Textual record

Parallel title

Other title information

Title statements of responsibility

Title notes

  • Source of title proper: Title based on the contents of the fonds

Level of description


Reference code


Edition area

Edition statement

Edition statement of responsibility

Class of material specific details area

Statement of scale (cartographic)

Statement of projection (cartographic)

Statement of coordinates (cartographic)

Statement of scale (architectural)

Issuing jurisdiction and denomination (philatelic)

Dates of creation area


  • 1962-2016 (Creation)
    Office of the Provost

Physical description area

Physical description

7.58 m of textual records

Publisher's series area

Title proper of publisher's series

Parallel titles of publisher's series

Other title information of publisher's series

Statement of responsibility relating to publisher's series

Numbering within publisher's series

Note on publisher's series

Archival description area

Name of creator


Administrative history

According to section 14 of the Trinity Junior College Act (1969), "the President and Dean of the College shall be appointed by the general conference of the Evangelical Free Church upon the recommendation of the Board of Governors of the College." The first Dean served as Registrar (see fonds 37) and Dean of Education from 1962 to 1971. In 1971, the position title became "Dean of the College." In 1978 it was revised to "Dean of Academic Affairs," and soon after that - in 1979 - the position became that of a Vice President.
The Vice President, Academic, is the senior academic leader of the University, and s/he is now appointed by the Board of Governors of the University, upon the recommendation of the President.
The Vice President is responsible to the President for all academic affairs of the University, including representing the academic interests of the University on the President's Cabinet and Administrative Council and, when called upon by the President, to the Board of Governors; preparing and presenting proposals and reports to the President, President's Cabinet, and the Board of Governors; monitoring the quality of academic programs; chairing the Undergraduate Academic Council, the Deans' Council, the Academic Policy Development Committee, and faculty business meetings, and representing the University at the AUCC Vice President's committee and the CCCU's Chief Academic Officer's meetings.
The Vice President is responsible for the recruitment, supervision, and professional development of educational leaders and faculty
Those who have served in this position include: Enoch E. Mattson (1962-1970), Leland Asa (1970-1975), Deane Downey (Acting Dean of Faculty, 1975-1977), David Twiest (Chairman of Faculty, 1977-1978), Craig Seaton (1978-1980), Ken Davis (1981-1990), Don Page (1990-2000), and Dennis Jameson (2000 - 2006)

In January of 2007 it was announced that a new position - that of Provost - had been created at TWU. According to an announcement posted online ( "the term 'Provost' describes a senior academic administrator. Responsible to the president and the governing board, the Provost oversees all educational affairs and activities, including research, academic and athletic personnel ... the role of Provost is now held by Dr. Dennis Jameson who has been the Chief Academic Officer. This position will ensure that [President] Raymond will be in direct communication on topics concerning academics and student life. Jameson, in charge of all university programming including varsity athletics and student life programming, will also be second in charge of the institution." Accessed February 10, 2007

Those who have served as Provost include: Dennis Jameson (2007-2011); Bob Wood, Interim Provost (2011 - April 2012) and Provost (April 2012 - )

On May 11, 2009, it was announced that "Dr. Todd Erickson has been appointed as Vice Provost and will provide senior leadership for marketing and enrolment management ... In his new role, Dr. Erickson will superintend the Enrolment Department, and oversee the marketing activities of the University while continuing to serve in his current leadership role in the Provost's Office."
On June 22, 2011, President Raymond announced that Vice Provost Erickson had accepted a position at another institution and would be leaving, after 11 years at TWU.

July 28, 2011 - I am pleased to announce that Bob Wood, Ph. D., Associate Provost, has agreed to serve as Interim Provost starting today [following the departure of Dr. Jameson.]. Dr. Wood has been with the University for 19 years and brings a wealth of knowledge and talent to the role of Interim Provost for Learning Environment & Academic Community.
Source: email from President Raymond

The Provost position reports to the President and serves as a member of both the University Finance Board and President’s Senior Leadership Team; the Provost is the chief educational program officer for the University. Responsibilities include oversight of strategies, planning, development, implementation and assessment of all educational policies and programs, including review of faculty appointments, tenure & promotion, student life personnel, academic research, and financial matters relating to Faculties, Schools, Student Life departments, Athletics, and regional campuses. The Provost is Chair of the Dean’s Council and customarily serves as the President’s proxy during times of absence. The Provost is appointed for a three-year renewable term.
Source: email from President Raymond, March 28, 2012

As of 2012, the Provost's Office was comprised of Provost Bob Wood, Vice-Provost Kevin Sawatsky, Associate Provost Sheldon Loeppky (since 2007), and Associate Provost Phil Laird. Loeppky resigned from this position in April, 2017.

On March 8, 2016, via email, Bob Wood introduced "our new Vice Provost Teaching and Learning, Dr. Catharine Penfold Navarro. Cathy began her position on March 1st ... Of her multiple responsibilities, assisting us with the implementation of the new undergraduate core will be high on her list of priorities. "
Penfold Navarro resigned in June, 2017, and Kim Franklin - former Education Dean - agreed to serve as interim Vice Provost.

Custodial history

Scope and content

The fonds consists of records that document the activities and functions of the Provost's (formerly Vice President’s) Office, including correspondence, minutes, reports, financial and personnel records. Series within the fonds include the following:
Correspondence (01)
Minutes (02)
Financial Records (03)
Faculty Retreats (04)
Academic Development (05)
Personnel Records (06)
Reports (07)
Addresses/Speeches (08)
Syllabi (09)
Policy Manuals (10)

Notes area

Physical condition

Immediate source of acquisition


Language of material

Script of material

Location of originals

Availability of other formats

Restrictions on access

May contain confidential information. Please contact Archivist for additional information.

Terms governing use, reproduction, and publication

Finding aids

Associated materials

  • Davis and Page also served as Deans/Directors of Graduate Studies. There may therefore be some overlap between Fonds 03 and 12
  • See also Fonds 14 - Dean of Academic Administration

Related materials


General note

PROVENANCE: Trinity Western University. Office of the Vice President, Academic - later Office of the Provost

General note

Note that David Twiest is recorded as "Immediate Acquisition Source" for many records that were created outside his years of service as Chairman of Faculty (1977-1978). In some cases, this is due to the fact that Twiest was endeavouring to establish a university archives, and so acquired records of significance from a number of his colleagues; in other cases this is due to the fact that Twiest served on many academic committees, even after his term in this particular office was completed.

Alpha-numeric designations


Physical description

Actual physical extent of textual records inside boxes is 6.42 m

Fonds also includes:

  • Seaton's Irish Studies posters

Alternative identifier(s)

Standard number area

Standard number

Access points

Place access points

Name access points

Genre access points

Control area

Description record identifier

Institution identifier

Rules or conventions


Level of detail

Dates of creation, revision and deletion

April 13, 2002<br/>October 25, 2012<br/>Thursday, October 25, 2012 3:13:18 PM by SylviaS<br/>Thursday, October 25, 2012 2:28:30 PM by SylviaS<br/>Thursday, April 19, 2012 3:26:12 PM by SylviaS<br/>Saturday, March 31, 2012 9:55:07 AM by SylviaS<br/>Thursday, September 29, 2011 3:18:10 PM by SylviaS<br/>Thursday, September 29, 2011 3:13:03 PM by SylviaS<br/>Thursday, September 29, 2011 3:09:07 PM by SylviaS<br/>Friday, July 29, 2011 10:45:07 AM by SylviaS<br/>Wednesday, May 13, 2009 3:59:53 PM by sylvias<br/>Wednesday, February 25, 2009 8:30:52 PM by Keharn.Yawnghwe<br/>Wednesday, March 12, 2008 7:26:20 PM by sylvias<br/>Saturday, February 23, 2008 11:27:35 AM by SylviaS<br/>Saturday, February 10, 2007 11:42:41 AM by SylviaS<br/>Friday, December 09, 2005 5:16:01 PM by SylviaS<br/>Saturday, May 21, 2005 2:22:47 PM by SylviaS<br/>Thursday, July 29, 2004 12:28:08 PM by SylviaS<br/>Thursday, October 03, 2002 11:18:54 AM by SylviaS<br/>05/03/2002 09:56:26 AM by SylviaS<br/>04/13/2002 10:32:29 AM by SylviaS

Language of description

Script of description


Accession area

Related people and organizations

Related places

Related genres

Physical storage

  • Box: Bay 8-10